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Montana Career Opportunity – Database Administrator: American Prairie Foundation

The American Prairie Foundation http://www.americanprairie.org/ is working to create a wildlife reserve on the Northern Great Plains of Northeastern Montana. This reserve is being designed for visitors around the world to experience spectacular wildlife and to protect one of the worlds most important and imperiled ecosystems. As the reserve is realized, the surrounding local communities will see an increase in economic opportunities, including enhanced local revenue from visitors and the creation of new jobs.

Note that this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required of the employee. All employees are occasionally required to be responsible for and assist with Special Projects.

PRIMARY JOB DUTIES:

1. CRM Database Administrator

* Serve as primary administrator for fundraising database.

* Determine ways to organize and store data including all documentation associated with fundraising operations.

* Establish user parameters and provide database training to staff and Board members.

* Create and implement quality control processes to ensure data accuracy, functionality, and report consistency.

* Generate reports and mailing lists specific to fundraising activities.

2. Development Processes

· Ensure that the processing of gifts and all associated records are completed in an accurate and timely manner.

· Work in conjunction with accounting to perform reconciliations related to donations and pledges.

· Manage logistical support of charitable giving programs such as Band of Bison, Adopt-an-Acre, and Contribute a Square.

· Execution of logistics surrounding fundraising appeals, campaigns, and events.

3. Donor Stewardship Support

* Promptly inform lead gift officer of details surrounding donation.

* Process gift acknowledgment correspondence.

* Summarize and report donation activity to staff and Board.

* Support fundraising events by managing RSVP’s, post-event communications, and onsite coordination as needed.

* Research and compile prospect and donor biographies.

4. Fundraising and Marketing Projects

· Coordinate with mail-house on execution of mass mailings; supply lists, letterhead, postage and collateral.

· Participate in editorial processes relating to website content, publications, and invitations.

Specific Skills, Educational Requirements, Credentials, Experience, Knowledge and Attributes that are needed for high performance.

1. Enthusiasm for APF’s mission, goals and culture.

2. 2+ years administrative and data entry experience required.

3. Demonstrated ability to work under pressure and meet deadlines. Ability to prioritize and multi-task with a high level of productivity and accuracy.

4. Ability to work independently and respond positively to changing priorities.

5. High level of organizational skills including the ability to assist management staff with organizational efforts.

6. Past experience managing long term (6 month +) and short term projects.

7. Bookkeeping experience helpful.

8. Experience working in a confidential environment with a high degree of judgment and discretion.

9. 4+ years computer experience including proficiency in MS Word, Excel, and PowerPoint.

10. Salesforce or related CRM software experience a plus.

11. Minimum of a four year college degree or equivalent professional experience.

http://www.americanprairie.org/

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