SBC Request for Proposals for Web and Communications Work

The SBC is currently looking for a contractor to help with Website and
Communications Development and Maintenance. Please forward this to
anyone you think might be interested.

Thanks,
Susan Anderson
SBC Board Chair

Sustainable Business Council Request for Proposals for Communications
Development and Maintenance Services

Purpose: The purpose of this RFP is to identify an individual or firm
that will contract with the Sustainable Business Council to upgrade and
maintain its website, data management system, and communications tools.

Tasks:

Development of New Web Site and Communication Tools

· Identify new software to manage the SBC web presence and various
communication and membership tasks. Features desired in the new
software include online membership directory, online newsletters and
calendars, online donations, email database management, time tracking,
and easy web content management capabilities. The software should
provide a database and other tools that help the SBC determine
effectiveness of programs and plan for future activities.

· Convert all present web content and member databases to the new
system.

· Set up online newsletter, calendar, time tracking, and donation
capabilities.

· Integrate the new SBC logo, graphics and other marketing messages in
the website and communications tools.

Ongoing Maintenance

· Enter or coordinate entry of new members into appropriate databases,
web directories, and information management systems including direct
contact with members to determine what sustainability information
should be included about them in our directories.

· Help compile, record, and publish member information.

· Maintain and update the various communication tools and media
including, but not limited to, the website, the newsletter, the
calendar, and brochures

· Maintain records that track staff time, volunteer time, website hits,
member services provided, member requests, etc.

Qualifications and Competencies Desired in a Contractor:

· Knowledge of and past experience with website development

· Knowledge of and experience with Dream Weaver, our current web
development tool

· Knowledge of and experience with on-line data management and
communication tools and techniques

· Knowledge of, belief in, and ability to discuss sustainability with
our members when collecting information from them and entering
information in our website and communications tools

· Familiarity with and experience with marketing concepts and their
application in web and hard copy communications pieces

· Good communication skills and easy rapport with people

Features of the proposal and contract:

· This will be a contract for services with a firm or independent
contractor.

· The initial contract will be for 3 months and should cover, at a
minimum, the development of new web and communication.

· At the end of the 3 months, the contract for ongoing maintenance may
be renewed. Renewal will be based on performance and the ongoing needs
of the SBC.

· The contractor will work on his or her own equipment and at his or
her own facility.

· The contract may specify a fixed fee, an hourly rate, or a
combination of both.

· Actual tasks included in the final contract may be limited to a
portion of the tasks in this RFP depending on the total cost estimate.
As such, proposals should include an indication of the fee related to
each task listed above, whether it is based on a fixed fee or hourly
rate, and whether the fee would change if other services were not
included in the final contract.

· Proposals for provision of only a portion of the tasks listed will be
accepted and considered if no one contractor can perform all of the
tasks listed.

· The desired start date of the contract would be March 1.

To submit a proposal:

Send your proposal, a resume or list of the firm’s qualifications, and
a list of 3 references to Susan at [email protected]. Review of
proposals and interviews will begin on February 25 and continue until a
suitable contractor is found.

Sustainable Business Council- Missoula Area
PO Box 7991
Missoula, MT 59807
http://www.sustainablebusinesscouncil.org